(1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. 0 points. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. 0 points. What are the 14 key indicators of performance? Section Eight Management Assessment Program (SEMAP) indicators affected directly or indirectly because of the disruption to PHA operations caused by its adoption of CARES Act waivers. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. (ii) Is designated as troubled, in accordance with 985.103. or existing codification. In initiatives using HCVs, services provided can support SEMAP Indicator 13, Lease up, and Indicator 9, Annual Recertifications. (15 points. the hierarchy of the document. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. (b) HUD written report. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (e) Appeals. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (1) This indicator shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and, if applicable, separate payment standard amounts by unit size for a PHA-designated part of an FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs and which are not less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). site when drafting amendatory language for Federal regulations: Each module of this training is self-paced and can be started or stopped at any time. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Learn More The PHA must implement a thorough corrective action plan that HUD will monitor, to ensure improvement in program management. (20 points. This contact form is only for website help or website suggestions. HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. This program is designed for all employees in the Section 8/Housing Choice Voucher program. (c) On-site confirmatory review. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. endstream
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For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. (d) Changing rating from . Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. Purpose of SEMAP. The in-page Table of Contents is available only when multiple sections are being viewed. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. 3 points. 5 points. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (24 CFR 984.105 and 984.305). In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. 3. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. (2) HUD verification method: MTCS Report. SEMAP indicators. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. endstream
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10 points. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS (2) Notwithstanding an PHA's SEMAP score, if the latest IA report submitted for the PHA under the Single Audit Act indicates that the auditor is unable to provide an opinion as to whether the PHA's financial statements are presented fairly in all material respects in conformity with generally accepted accounting principals, or an opinion that the schedule of expenditures of Federal awards is presented fairly in all material respects in relation to the financial statements taken as a whole, the PHA will automatically be given an overall performance rating of troubled and the PHA will be subject to the requirements at 985.107. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. contact the publishing agency. By signing the list, we will send you updates as they become available and you will have the opportunity to be among the first to register for the course when registration opens. 10 points. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. Attributes of financial and regulatory incentives. (0 points.). hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M=
Enroll families in the family self-sufficiency (FSS) program as required and help FSS families achieve increases in employment income. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. 0 points. HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (i) The PHA's SEMAP certification states that the PHA reviewed utility rate data within the last 12 months, and adjusted its utility allowance schedule if there has been a change of 10 percent or more in a utility rate since the last time the utility allowance schedule was revised. If you work for a Federal agency, use this drafting (24 CFR 982.404). Overview of SEMAP. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). PHAs with SEMAP scores of 60 to 89 percent shall be rated standard. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (See 985.3 .) SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. 1. (24 CFR 982 subpart K). r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd
M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.Gb"?LBP"@[%KlKCKt~[wZwe6C (2) HUD verification method: MTCS Report. (1) Annual review. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. 5 points. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. This section states the performance indicators that are used to assess PHA Section 8 management. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . (24 CFR 982.405(b)). The following is a list of regulatory waivers eligible for expedited review: (n) Lease-up. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. This section states the performance indicators that are used to assess PHA Section 8 management. here. Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? You are using an unsupported browser. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. SEMAP SELF-ASSESSMENT INDICATOR 6. (a) An PHA must submit the HUD-required SEMAP certification form within 60 calendar days after the end of its fiscal year. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. (i) The PHA's SEMAP certification states that the PHA's quality control sample of case files with failed HQS inspections shows that, for all cases sampled, any cited life-threatening HQS deficiencies were corrected within 24 hours from the inspection and, for at least 98 percent of cases sampled, all other cited HQS deficiencies were corrected within no more than 30 calendar days from the inspection or any PHA-approved extension, or, if any life-threatening HQS deficiencies were not corrected within 24 hours and all other HQS deficiencies were not corrected within 30 calendar days or any PHA-approved extension, the PHA stopped (abated) housing assistance payments beginning no later than the first of the month following the correction period, or took prompt and vigorous action to enforce family obligations. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. developer resources. switch to drafting.ecfr.gov. 5 points. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. (8) Be signed by the PHA board of commissioners chairperson and by the PHA executive director. HUD may determine that an PHA's failure to correct identified SEMAP deficiencies or to prepare and implement a corrective action plan required by HUD constitutes a default under the ACC. 104% Semap Score. 4. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. 42 U.S.C. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37671, June 24, 2003]. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. Indicators, HUD verification methods and ratings. SEMAP scores shall be rounded off to the nearest whole percent. Elderly : Semap . An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. If you would like to comment on the current content, please use the 'Content Feedback' button below for instructions on contacting the issuing agency. HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH
Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (24 CFR 982.305). Corrective action plan means a HUD-required written plan that addresses PHA program management deficiencies or findings identified by HUD through remote monitoring or on-site review, and that will bring the PHA to an acceptable level of performance. 5 points. Planning for renewable energy expansion. -%) 0
(a) Purpose. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? Look through the recommendations to determine which info you have to give. 10 points. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. There are 5 SEMAP indicators for which a PHA will need to select a Quality Control sample. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . You can learn more about the process "Published Edition". 5 points. (d) Monitoring. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. 0 points. A separate drafting site NOTE: All materials needed for this course are available digitally in the "Getting Started With Your Course" dropdown, which can be accessed by using the "Content" tab above. It is not an official legal edition of the CFR. Submission of deconcentration data for this indicator is optional for all other PHAs. All other phas the CFR indicator # 1 measures if housing authorities are Waiting! 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